Green Acres Foundation
  • 10-Oct-2017 to 23-Oct-2017 (PST)
  • Administration
  • Lethbridge, AB, CAN
  • Full Time

Main Purpose/Scope:

Reporting to the Human Resources Manager, the Human Resources Clerk will assist with the necessary duties to ensure adequate and appropriate staff levels are maintained; employee benefit plans are administered with proper coverage and payments; employee record keeping is accurate and up to date; employees are well trained; and employee relations remain positive and open.

Key Responsibilities and Duties:

  • Full cycle recruiting which includes:
    • Meeting and screening applicants
    • Determining potential employees for interviewing by management
    • Drafting and issuing internal and external job postings
    • Performing reference checks on potential employees
    • Completing employment letters and signing up new employees
    • Organizing and providing orientation for new employees
  • Daily Human Resource functions which include:
    • Data entry and filing of paperwork
    • Attendance management
    • Ensuring the confidentiality and security of all personnel files
    • Benefit plan administration
    • Submitting and monitoring WCB claims
    • Assisting management with investigations
    • Implementing and overseeing the Healthy Employee Lifestyle Program within budget
  • Keep abreast of all pertinent provincial acts, regulations, and collective agreements that relate to the Foundation
  • Creation and distribution of monthly employee newsletter
  • Administration of professional development and training programs
  • Planning of, and participation in, employee engagement programs
  • Participation in Occupational Health & Safety Program for administration office
  • Other duties as required

Job Specifications:

Education/Training:

  • Certificate, diploma, or degree in Business Administration/Management with an emphasis on Human Resources

Experience:

  • Previous administrative/clerical experience

Skills/Knowledge:

  • Proficiency with Microsoft Office suite including Outlook e-mail, and internet

Abilities:

  • Ability to communicate clearly and effectively in written and spoken English
  • Ability to manage situations appropriately with confidentiality, tact, and sensitivity
  • Ability to multi-task while working in a fast paced environment
  • Excellent time management and organizational skills
  • A flexible, willing, and positive attitude
  • Ability to maintain a high level of confidentiality
  • Above average listening skills
  • Good interpersonal and communication skills; ability to deal with administration, management, and employees in a courteous and respectful manner

Requirements:

  • Complete work-related training as required
  • Support and adhere to all current and future Foundation policies and procedures
  • Support and adhere to all federal and provincial legislation as it applies to the Foundation including, but not limited to, Alberta Housing Act, Freedom of Information and Protection of Privacy, Protection for Persons in Care Act, Occupational Health and Safety, and WHMIS (GHS)
  • Participate in regularly scheduled administration meetings
  • Comply with dress and grooming policy to project and maintain a professional image
  • Mobility to work in multi-storey building and physical stamina to lift and carry up to 10 kg.

Specific Requirements:

  • Current satisfactory Criminal Record Check
  • Valid Class 5 driver's license
  • Current satisfactory driver's abstract required
  • Current claims experience letter

The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. This is not intended to be an exhaustive list of all responsibilities and activities required of this position.

Green Acres Foundation
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